Asset Declaration: example and how to do it

The Asset Declaration is a document that federal public servants in Mexico must submit to report on their assets and interests, in accordance with the provisions of the Constitution and the General Law of Administrative Responsibilities. 

The purpose of the Asset Declaration is to prevent and combat corruption, illicit enrichment and conflicts of interest, as well as to promote transparency and accountability. 

The Asset Declaration must be submitted through the system DeclaraNet, an electronic tool managed by the Ministry of Public Administration (SFP). 

The DeclaraNet system allows public servants to register, update and consult their declarations in a simple, fast and secure way.

Types of Asset Declarations

There are five types of Asset Declarations, depending on the public servant's situation: 

✅Initially: must be submitted within 60 days of the date of entry or re-entry into public service.

✅Of modification: must be submitted annually, within 30 days following the end of the corresponding fiscal year.

✔️Conclusion: must be submitted within 60 days following the date of conclusion of the position or public employment.

✅Update: must be submitted when there is any significant change in the assets or interests of the public servant, within 30 days of the event that caused it.

✅Possible conflict of interest: must be presented when the public servant identifies a situation that may generate a conflict between his personal interests and those of the public service, within 10 days of its detection.

Content of the Asset Declaration

The Asset Declaration consists of two parts: the asset situation and the situation of interests.

The financial situation includes the following data: 

General information: full name, position or public employment, agency or entity, legal regime, salary level, type of declaration and period covered.

Income: amount and source of income of own and of spouses, partners or economic dependents.

Real estate: type, location, area, value, form of acquisition, date of acquisition and percentage of ownership of real estate owned by the individual and by spouses, partners or economic dependents.

Personal property: type, brand, model, year, value, form of acquisition, date of acquisition and percentage of ownership of the movable property of oneself and of spouses, partners or economic dependents.

Investments, bank accounts and other securities: type, financial institution, beginning balance, ending balance and returns on investments, bank accounts and other types of securities belonging to the owner and to spouses, partners or economic dependents.

Debts and liabilities: type, original amount, current balance, annual interest rate and term of debts and liabilities of oneself and of spouses, partners or economic dependents.

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The situation of interests includes the following data

Previous jobs: name of the company or public or private institution where you worked in the last five years before entering or re-entering public service.

Participation in companies or associations: name of the public or private company or association where you participate as a partner or associate.

Support or benefits received: name of the individual or legal entity that provided any support or economic benefit in the last five years before entering or re-entering public service.

Legal representation: name of the natural or legal person who is legally represented before any administrative or judicial authority.

Main clients: Name of the individual or legal entity that hired you as a professional services provider in the last five years before entering or re-entering public service.

Other interests: any other interest that may affect the performance of their public office or employment.

Example of a Statement of Assets

Below, we present a fictitious example of an initial Asset Declaration, prepared by a federal public servant who has just been appointed as director general of an agency. 

The example is based on the official format published by the Coordinating Committee of the National Anti-Corruption System. 

The example is for illustrative purposes only and does not reflect the actual situation of any public servant.

Initial Asset Declaration

General information

• Full name: Juan Pérez García
• Public office or employment: Director General
• Department or entity: Ministry of Public Education
• Legal framework: Trust
• Salary level: 1A
• Declaration type: Initial
• Period covered: From 01/01/2023 to 31/12/2023

Income

• Net income of the declarant: $120,000.00 monthly
• Source of the declarant's income: Ministry of Public Education
• Net income of spouse, partner or economic dependent: $80,000.00 monthly
• Source of income of the spouse, partner or economic dependent: National Autonomous University of Mexico

Real estate

• Type of real estate: Residential house
• Location: Mexico City
• Built area: 200 m2
• Land area: 300 m2
• Value: $5,000,000.00
• Method of acquisition: Purchase
• Date of acquisition: 01/01/2018
• Percentage of ownership: 100%

Personal property

• Type of movable property: Automobile
• Brand: Toyota
• Model: Corolla
• Year: 2020
• Value: $300,000.00
• Method of acquisition: Purchase
• Date of acquisition: 01/01/2020
• Percentage of ownership: 100%

Investments, bank accounts and other securities

• Type: Checking Account
• Financial institution: BBVA Bancomer
• Beginning balance: $100,000.00
• Final balance: $150,000.00
• Returns: $10,000.00

Debts and liabilities

• Type: Mortgage loan
• Original amount: $4,000,000.00
• Current balance: $3,500,000.00
• Annual interest rate: 10%
• Term: 20 years

Situation of interests

Previous jobs

• Name of the company or public or private institution: National Polytechnic Institute
• Position or job held: Academic Subdirector
• Date of entry: 01/01/2018
• Graduation date: 31/12/2022

Participation in companies or associations

• None.
• Support or benefits received
• None.
• Legal representation
• None.

Conclusion

The Asset Declaration is an important document that federal public servants in Mexico must submit to comply with their legal and ethical obligations. 

With this document, public servants disclose their assets and interests, which helps prevent and combat corruption, illicit enrichment and conflicts of interest, as well as promoting transparency and accountability. 

The Asset Declaration must be submitted through the system DeclaraNet, following the official format and established deadlines. 

In this text, we have presented a fictitious example of an initial Asset Declaration, in order to illustrate the content and structure of this document. 

We hope you found this text helpful and encourage you to consult official sources for more information about the Asset Declaration. 😊

publishing February 25, 2025