Asset Declaration: example and how to do it

The Declaration of Assets is a document that federal public servants in Mexico must submit to report their assets and interests, in accordance with the Constitution and the General Law of Administrative Responsibilities. 

The objective of the Asset Declaration is to prevent and combat corruption, illicit enrichment, and conflicts of interest, as well as to promote transparency and accountability. 

This declaration The Asset Declaration must be submitted through the system DeclaraNet, an electronic tool managed by the Secretariat of Public Function (SFP). 

The DeclaraNet system allows public servants to register, update, and consult their declarations easily, quickly, and securely.

Types of Asset Declaration

There are five types of Asset Declaration, depending on the status of the public servant: 

✅Initial: Must be submitted within 60 days of the date of entry or re-entry into public service.

✅Modification: must be submitted annually, within 30 days of the end of the corresponding fiscal year.

✔️Conclusion: Must be submitted within 60 days of the termination date of the public position or employment.

✅Update: Must be submitted when a significant change occurs in the public servant's financial situation or interests, within 30 days of the event that caused it.

✅Potential conflict of interest: This must be reported when a public servant identifies a situation that could create a conflict between his or her personal interests and those of the public service, within 10 days of its detection.

Contents of the Asset Declaration

The Declaration of Assets is composed of two parts: the assets and interests.

The financial situation includes the following data: 

General information: full name, public position or employment, department or entity, legal status, salary level, type of declaration and period covered.

Income: amount and source of income of oneself and of spouses, partners or dependents.

Real estate: type, location, surface area, value, form of acquisition, date of acquisition and percentage of ownership of the real estate of oneself and of one's spouses, partners or dependents.

Personal property: type, make, model, year, value, form of acquisition, date of acquisition and percentage of ownership of personal property of oneself and of one's spouses, partners or dependents.

Investments, bank accounts and other securities: type, financial institution, opening balance, closing balance and returns on investments, bank accounts and other types of securities of oneself and of one's spouses, partners or dependents.

Debts and liabilities: type, original amount, current balance, annual interest rate and term of debts and liabilities of oneself and of one's spouses, partners or dependents.

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The situation of interests includes the following data

Previous jobs: Name of the company or public or private institution where you worked in the last five years before entering or re-entering public service.

Participation in companies or associations: name of the public or private company or association in which you participate as a partner or associate.

Support or benefits received: Name of the individual or legal entity that provided you with any financial support or benefit in the last five years before entering or re-entering public service.

Legal representation: name of the natural or legal person who legally represents before any administrative or judicial authority.

Main clients: Name of the individual or legal entity that hired you as a professional service provider in the last five years before entering or re-entering public service.

Other interests: any other interest that may affect the performance of his/her duties or public employment.

Example of Asset Declaration

Below is a fictitious example of a start-up Asset Declaration prepared by a federal public servant who has just been appointed director general of a department. 

The example is based on the official format published by the Coordinating Committee of the National Anti-Corruption System. 

The example is for illustrative purposes only and does not reflect the actual situation of any public servant.

Declaration of Assets at the Beginning

General information

• Full name: Juan Pérez García
• Public position or employment: General Director
• Department or entity: Ministry of Public Education
• Legal regime: Trust
• Salary level: 1A
• Statement Type: Initial
• Period covered: From 01/01/2023 to 31/12/2023

Income

• Net income of the declarant: $120,000.00 monthly
• Source of the declarant's income: Ministry of Public Education
• Net income of spouse, partner or dependent: $80,000.00 per month
• Source of income of spouse, partner, or dependent: National Autonomous University of Mexico

Real estate

• Type of property: House
• Location: Mexico City
• Built area: 200 m2
• Land area: 300 m2
• Value: $5,000,000.00
• Acquisition method: Purchase
• Acquisition date: 01/01/2018
• Ownership percentage: 100%

Personal property

• Type of movable property: Automobile
• Brand: Toyota
• Model: Corolla
• Year: 2020
• Value: $300,000.00
• Acquisition method: Purchase
• Acquisition date: 01/01/2020
• Ownership percentage: 100%

Investments, bank accounts and other securities

• Type: Checking Account
• Financial institution: BBVA Bancomer
• Beginning balance: $100,000.00
• Final balance: $150,000.00
• Yields: $10,000.00

Debts and liabilities

• Type: Mortgage loan
• Original amount: $4,000,000.00
• Current balance: $3,500,000.00
• Annual interest rate: 10%
• Term: 20 years

Situation of interests

Previous jobs

• Name of the company or public or private institution: National Polytechnic Institute
• Position or job held: Academic Deputy Director
• Admission date: 01/01/2018
• Graduation date: 12/31/2022

Participation in companies or associations

• None.
• Support or benefits received
• None.
• Legal representation
• None.

Conclusion

The Declaration of Assets is an important document that Mexican federal public servants must submit to fulfill their legal and ethical obligations. 

With this document, public servants disclose their assets and interests, which helps prevent and combat corruption, illicit enrichment, and conflicts of interest, as well as promote transparency and accountability. 

The Asset Declaration must be submitted through the system DeclaraNet, following the official format and established deadlines. 

In this text, we have presented a fictitious example of a start-up Asset Declaration to illustrate the content and structure of this document. 

We hope this article has been helpful, and we encourage you to consult official sources for more information on the Asset Declaration. 😊

publishing February 25, 2025